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How to create and Share Google Docs

Google Docs automatically saves your files, whether a word document, spreadsheet, forms, etc. to the Drive. It is from this Drive that one can share the files whenever they want to whoever they want. Note that you can share these files with anyone even without a google account. But first, you have to create the document.

Basically, you will need to log into your Google account and choose Drive. From here, you can create and share any file you want. Let’s get you started.

Google drive

You can log into your Drive from the website and enter your Gmail account to be redirected to your personal Drive. Alternatively, you can log in to your mail then choose to drive among the elements listed on your left-hand side, depending on your layout. If it is not there, click into the search window and enter ‘drive’. Log in and continue to the next step.

After logging in, your home screen shall resemble the image below.

Google drive window

Now, click on the conspicuous ‘New’ window. The pop-down interface shall have elements such as ‘New Folder’, ‘Upload File’, ‘Google Docs’, ‘Google Sheets’, etc. click on Google Docs to create a document.

For purposes of collaborations, it would be better if you created a folder first, which you shall save the document.

If you chose to create the doc first, curry on and finish your project.

In the top right corner, you will see ‘Share’. Click on it.

Sharing in Google Docs

Google docs open you to many possibilities with this feature. While in other engines, you can only share via third-party channels; Google allows you to send your files to people; even those without Google accounts. Once you select ‘Share’, you will be prompted to choose who you want to share the file with.

Furthermore, you will need to review the rights you give the person you are sending the file to. For instance, if you are working on an article jointly, and you want the rest of the team to offer feedback on your contribution, then you will share and include permissions of viewing, editing, and commenting. Otherwise, you can send a file with one permission, and that is viewing.

Moreover, you have three options for sharing a file in Google Docs. Firstly, it is through generating a link which you will copy and send to your team members. Secondly, you can use an email. The tricky part is that if the receiver does not have a Gmail account, they can only view the document, for they are limited. Lastly, you can share the doc via URL.

You can then notify the people that you shared the document with the team. With Google Docs, you can collaborate as many as 100 people. Whether you are on the sheets or spreadsheet, you can share your project and set permissions for the same.

The bottom line

It is rather easy to create and share files on Google Docs than on other platforms. Besides, if you want to create any kind of file, including forms, you are welcome to do so.

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