In a word, we all know the track changes feature an editing command that is usually used when you have an original document, and you want to make and keep track of changes that you will make on the original document. It’s amazing in a way that you can collaborate with your friends and allow them to make changes or revisions to the original without losing its context. Changes that will be made either on texts or formatting will be indicated in different ways, e.g., use balloons and many others; it also allows you to customize the display of changes like the use of certain font of color.
Google docs are using this feature nowadays, and we are going to look at it.
Track changes in google docs.
Step 1: How to enable Suggesting mode.
If you have a document or you want to create your changes on a new document, first enable suggesting mode on the right-hand corner (the icon of a pen click it and choose to suggest mode). On a mobile, get into the setting menu and click suggest changes.
Step 2: How to use the suggesting mode.
Once you have enabled the suggesting mode, it will be fine to start writing or paste the required document. Once the suggesting mode is enabled, your new edit will appear like edit and not a committed text. When you make changes, your document will be like:
The deleted text will have a strikethrough, and the replaced words will be underlined. You can change the font and the color of the stroked words. On the right, we have a small summary box. This enables the editor to know who suggest the change and what he had in mind. This is advantageous as one can change the idea when the idea is not suited for the work.
Step 3: Collaborative authors
To add other authors to work with you is easy and advantageous. Simply share your document with them and enable editing. On the desktop, click the blue share button on your right.
If you are using the phone to share is found in the setting under share and export. You can choose your friends via email, or you can generate a link that will make your document visible to them. When you share the document, you must enable editing for them so that they can be able to edit and give suggestions.
On the other hand, your friends should check they are suggesting others that are just editing. (this will enable other people to see the changes they are making.) If they don’t know about track changes, you need to enlighten them.
Step 4: how to add and accepts Comments
Mostly we publish our ideas that are not supposed to be published. We end up deleting or improvise, but we know we can add our comments to our work; it works perfectly. The comment icon looks like a speech box with a plus sign within it.
Also, to add a comment, you can highlight the text, and the comment will appear on the margin nice and easy. Comments enable your collaborator to understand why you pick the change, and this can lead to the discussion of which at last will enable you guys to understand and come up with a conclusion.
Ok, after all the work, the person with the final word can accept or reject your comments. Every comment has a resolving option; when already resolved, the comment and its chat history will be deleted permanently, so one needs to be sure what he or she is doing.
Who can see and what can be seen?
When you suggest an idea, it will be seen by everybody even If you change your mind, others will be notified via email what changes happened before you came up with the new idea. If you joke around, people will laugh at you just do what is right.
But you can close it. That’s if you know sometimes you think a lot and write funny stories, just hit the gear icon in the google drive (not docs) and choose the setting to uncheck all boxes under the notification.
Step 5: use of Version history. (optional)
It must not be part of track changes, but it’s very useful when it comes to editing the original document. Click files under it. You will have version history, and that will be named the current version and history version. You can use the name of the current version and store your original document before opening it to others for editing. This will enable you to go back to your original document just in case you have a problem with the document. Version History will show you the previous document you save with the time and date that happened. You can use descriptive words to make it easy for you to understand. When you open the past file, you will see changes highlighted for you. It helps when you accepted the changes or rejected the changes, and you didn’t want to.
Step 6: File comparison. (optional)
Compare document is amazing to found under tools; this tool will enable you to see what is the difference between your document and the new one. This tool will enable you to see what was written intentionally and non-intentionally. Also, the author can pull up comments and other suggestions through this tool. If you have a group of editors who are amateurs, you can use it to compare your document before using it for official business.
Google documents have other amazing tricks apart from this one; they have eased the work of many authors, either s single author or multiple authors. Did you know you can encrypt your document in google drive (for safety, it’s worth knowing)? Also, in a google document, you can save your document offline. This will reduce disruption when you do not have access to the internet. When you have a blackout while working on your pc and you haven’t saved your work, don’t worry. You can continue your work on your phone with no problem. Check out what you can learn about google doc that will be useful for you in our lists.